When you’re running a business, it’s important to stay connected, whether you’re in the office or not. Modern technology has made this easier than ever, ensuring you can answer emails and stay on top of tasks in hotels, coffee shops, wherever. Social media influencer and serial entrepreneur Gary Vaynerchuk has even said, “The airplane is disproportionately the place where I get the most tangible amount of work done.”
But if you’re going to get anything done outside the office or on the road, there are a few essentials to have on hand. Here are five must-haves to make sure you are prepared and productive.
#1 Protect Your Devices and Your Data
No, this is not at the top just because you’re reading this on a security blog. Anytime you’re accessing the internet in a hotel, coffee shop, or other public space, your data and devices are at risk. While security may not be at the top of your list of concerns, a whopping 58% of data breaches happen to SMBs, and 60% of those who are attacked fold within 6 months.
This is why security, at the very least endpoint security, should be your number one consideration when working on the go. But not all endpoint security solutions are created equal.
Modern endpoint security is cloud-based, lightweight (won’t slow your device down), and is powered by 24/7 threat intelligence to make sure you are protected against all known threats. In fact, some do what is known as “journaling” when they encounter an unknown threat so if it is deemed malicious, every action the malware took can be rolled back, step by step.
It’s also worth considering implementing a VPN to secure your connection to your office software and data as well as secure your communications with colleagues. Public WiFi is a favorite target of malicious attacks, including man-in-the-middle attacks, so the more you can anonymize your activity, the better.
#2 Stay Connected
When you’re on the road, there’s no guarantee that you’ll have reliable WiFi. Coffee shop WiFi can vary depending on how many people are using it, and hotel WiFi often costs money. To make sure you can always stay connected to high-quality WiFi, you’ll want to invest in a mobile WiFi device, which will work much better than using your smartphone as a hotspot. Plus, using a mobile WiFi device will help save your phone battery and will free it up for any phone calls you need to make.
In addition, by using your own WiFi hotspot, you will avoid some of the security risks that come from using public WiFi.
#3 Stay Charged
The last thing you want when working on the go is for your devices to run out of battery. Of course, you must remember to bring your basic laptop and smartphone chargers. However, you might not always have convenient access to an outlet. In which case, you’re going to want to bring a portable charger. Smartphones and laptops have different battery needs so you might want to get a portable charger for each.
#4 Stay in the Zone
If you’re out of the office, chances are it might be more difficult to find some peace and quiet. Because of this, you’ll want to make sure you have a good set of headphones to help you get in the zone.
If you’re choosing headphones, you’ll need to consider whether you want to go with over-the-ear or in-ear models. Over-the-ear models tend to have higher sound quality and better noise canceling features, but there are a variety of high-quality earbuds these days that may be easier to travel with. Whichever you go with, they’ll be useless without productivity-enhancing music to go along with them.
A study published on the psychology of music found that those who listened to music completed their tasks more quickly and experienced better creativity. If you want to make your own playlist, it’s largely accepted that classical and other instrumental types of music work best for productivity. However, there are a variety of curated work playlists already in existence that you could use.
#5 Travel with the Right Bag
Now that you have your laptop, smartphone, chargers, portable batteries, headphones, and WiFi hotspot, you’ll need a way to carry it all around. But not just any bag will do. Since you’re traveling, you’ll want something that is compact, organized, and comfortable to carry, even if it’s heavy.
While the briefcase is a classic, it is not very efficient and can be cumbersome when also trying to carry coffee or talk on the phone. Backpacks are definitely the way to go if you want to carry everything comfortably while keeping your hands free. Just make sure to choose a bag made of durable materials with adequately wide and cushioned straps. The last thing you want in a bag is one you wince at the thought of carrying again after a long day.